Love it or hate it, electronic communication is here to stay. If anything – it will become more prolific rather than less so. But we can do our part to abate the junk mail, provide information, and still be effective.
Here are a few tips that will help your email be read (to the bottom) and make your writing better, over all.
  • Be polite, but get to the point.
  • Be clear – are you asking for a response? Do you need something? Are you sharing an opportunity? Make it clear.
  • Stick to the matter at hand. Do not add unrelated questions or information. Use a separate email for those.
  • Keep it brief. Many people read email on their phones. This makes your email look ten times longer than it is. And feel even more overwhelming.
  • Always check your spelling (especially peoples’ names).
  • Reduce the amount of slang you use. It will make you sound more professional (and intelligent).
  • Similarly, reduce the number of acronyms – not everyone knows what they mean.
  • Avoid buzzwords. They are pretentious and overused.
  • Use proper grammar. When in doubt, ask someone to proof your work.
  • Use commas sparingly – but correctly.
  • Avoid exclamation points – it comes across as shouting or overly-enthusiastic.
  • Avoid abbreviations.
  • Do not use texting shortcuts in email.
  • And NEVER write an entire email in all caps, or all lower case.
By being concise and using proper grammar, spelling, and punctuation, email will be better received.